In today’s fast-moving rental market, property managers are busier than ever. Between handling rent payments, maintenance requests, and tenant communication, it can feel like there’s never enough time in the day. The good news? Property management software now allows you to automate many of these time-consuming tasks—giving you back hours each week.
If you’re still handling everything manually, here’s a look at the top tasks every property manager should automate today.
- Rent Collection and Payment Reminders: Chasing down rent every month? It’s time to stop. Automating rent collection through online payment portals makes it easier for tenants to pay on time, and easier for you to track payments. Most tenant management systems will also send automatic payment reminders via email or SMS.
- Maintenance Requests and Work Orders: Say goodbye to the endless phone calls and texts. With a digital maintenance request system, tenants can report issues directly from their phones. You can automatically assign requests to vendors, track progress, and update tenants—all from one dashboard.
- Lease Renewals and Document Signing: Renewing leases doesn’t need to involve printing, scanning, or mailing. Use e-signature technology to streamline the entire process. You can set alerts for upcoming renewals, send digital contracts, and collect signatures within minutes.
- Tenant Screening: A thorough background check is critical, but it doesn’t have to be slow. Automate your tenant screening process to quickly evaluate credit scores, rental history, and criminal records using integrated tools. Get results in real time and make better leasing decisions faster.
- Financial Reporting: Stop spending hours building spreadsheets. Automated financial reporting tools let you generate monthly income statements, expense reports, and year-end summaries with just a few clicks. This is especially helpful during tax season.
- Vacancy Marketing: Vacancies can be costly. Utilize automation to list available units on multiple rental websites simultaneously, saving you time and money. You can also schedule social media posts, send out email alerts, and set up auto-responses for interested renters.
- Communication with Tenants: Stay professional and prompt. Automated messaging tools enable you to send bulk emails or texts, confirm appointments, and provide updates without having to manually type the same message repeatedly.
Why Automate Now?
Automation isn’t about replacing property managers—it’s about making your job easier and more efficient. By eliminating manual work, you reduce human error, improve tenant satisfaction, and free up time to focus on scaling your business. Modern property management platforms, like Pickspace, make automation affordable and straightforward, regardless of the size of your portfolio.
